WHAT I CAN HELP YOU WITH:

VENDOR SCOUTING & ONBOARDING PROCESS:

Whether it’s sourcing your vendors, invitation suite, or table numbers, we always consider two things - Budget and vision!

1. Scouting Vendors: After firming in on the details from the kick off meeting, Starr Weddings will provide 4-5 vendor options that fit the budget, needs & vision/look.

2. Inquiring: Once you share the vendors you’re most interested in with Starr Weddings, we’ll submit inquiry forms on your behalf to confirm vendor availability & pricing.

3. Regrouping: After retrieving all necessary information the vendors, we regroup and chat through which vendor option are aligning and which are no longer fit, weighing the pros and cons of all options.

4. Decision Making & Next Steps: After our regroup, the couple take a few days to discuss together and weigh their options. Once you confirm the vendor of choice, Starr Weddings will reach out to all vendors to let them know the final decision and connect you with your vendor of choice.

Note: There is no limit to how many vendors we scout and onboard with full planning!

DESIGN:

• Full access to Starr Weddings inventory list at no additional cost with the exception of the Audio Guest Book (additional charge of $175)

• Starr Weddings attends several site visits to visualize where you want everything to go, devise a layout, and identify potential problems.

• As many Zoom meetings needed in relation to design, including and not limited to monthly check in calls

• Creating a mood board based on your venue, colors, vision and pinterest board.  This mood board helps us see the vision as a collective to ensure the aesthetic is a unified look

• Provides color palette guidance if needed

• Find and add design details you might have missed

• Talking through and designing table scape layouts, using Canva to visualize the set up and spacing of items

• Scout other design elements such as cocktail napkins, matches, party favors, guest books and more

• Coordinate and accompany couple on all design related meetings, including the florist

• Ensures all of the decor elements are in place on-site at the wedding

• Coordinating with design related vendors to ensure they understand the design vision

• Scouting day of stationary/signage via Etsy, vendors, templates

• Ensuring we stay within design related budget

LOGISTICS:

Working together ASAP, rather than the 3 month limitation that comes with day of coordination.

• Talk through floor plan ideas (Floor plans are typically created by catering via AllSeated but it’s always helpful to talk the vision out during our first walk throughs)

• Starr Weddings attends several site visits to visualize where you want everything to go, devise a layout, and identify potential problems.

• Provide unlimited email and online portal communication Monday - Friday between the hours of 8:00 am - 6:00 pm  (Please note that Starr Weddings offices are closed from December 23rd 2025/2026 - January 3rd 2025/2026)

• Prepare an agenda for each monthly check in

• Monthly check ins scheduled via calendly

• Monthly check in recap emails with 24-48 hour turnaround time

• Admin assistant support who tracks our follow ups throughout the month. We are a 2 person full time team!

• Help to prepare, manage, and understand a budget via our spreadsheet budget tab

• Coordinate with vendors to ensure services/products are provided in a timely manner

• Provide ongoing updates and consultation with clients about vendors’ services/products

• Prepare itineraries/timelines to be provided to vendors

• Create event day timelines and vendor booking timelines

• The client will have access to Starr Weddings LLC preferred/recommended vendor list

DAY OF COORDINATION:

Everything included in the Day of Coordination package is included in the Full Planning Package.

• Setting up your DIY items

• Managing your vendors

• Managang your ceremony rehersal the day before the wedding

• Getting on all of the final calls with the vendors to go over timelines, floor plans, etc.

• 2 Starr Weddings coordinator present on the day of the wedding

• & much more!